CITY OF HUNTERS CREEK VILLAGE, TEXAS

MINUTES OF CITY COUNCIL MEETING

AUGUST 15, 2006

The City Council of the City of Hunters Creek Village, Texas held a work session at 6:00 p.m. on Tuesday, August 15, 2006 to participate in the required Open Government training course to elected and appointed officers.  The regular session convened at 7:30 p.m., at City Hall, #1 Hunters Creek Place, Hunters Creek Village, Texas.

Present:           Mayor                          Steve Reichek

                        Council Members:       Peggy Burck, Mayor Pro Tem

Michael Cokinos

                                                            Art Casper

                                                            Roger Stark

                                                            George A. Shannon, Jr.

City Secretary:            Deborah Loesch

City Attorney:             Cheryl Wilson

With a quorum of the Council Members present, Mayor Reichek called the session to order at 7:35 p.m.   

PUBLIC COMMENTS

Public comments were received from:

            Ken Spalding, 253 Bryn Mawr, expressed his gratitude on behalf of the Bryn Mawr subdivision for the City’s promptness in resolving the drainage issue for the property at Memorial Drive and Bryn Mawr.

REPORTS

Fire Commissioner.  Elwin Peacock reported that Tod Dimitry, Alternate Commissioner, had indicated his wish to resign from the Commission because he was unable to fully commit the time necessary to the Commission.  Elwin spoke with Tod and encouraged him to stay on and take a leave of absence for a couple of months and then return to being an active member.  Tod has agreed to do that.

Police Commissioner.  No report was provided.

City Treasurer’s Report.  Bob Dodson, City Treasurer, was not present for the meeting, however, he had submitted a written report advising that money market deposits were earning 5.33% with approximately $9 million on deposit at Wells Fargo.  In addition, Municipal Revenue Counselors sent a written report on the progress of the sales tax audit.  They indicated that the businesses identified as not appearing to have been paying Hunters Creek sales taxes were contacted to confirm their business location, sent information to the Comptroller’s office for review and action and anticipated a response from the Comptroller in about 90 days.

City Engineer’s Report.  Bobby Deden, City Engineer, reported:

• Pifer Road Drainage Improvements – the contractor is continuing to pour concrete while working with both lanes for traffic, pouring driveways and curbs as they move along.  Expecting completion by the end of September.
• Memorial Drive Phase III and IV – completed Phase IV drawings and delivered to the Memorial Villages Water Authority and all other utilities for their review.
• Voss/Memorial traffic signal – loop connectors have not been installed and have been working with PBS&J to get the contractor to finish the project.

• Bryn Mawr drainage – determined that there was a break in the corner of the drain line from Glendenning to Memorial which was installed about 60 years ago.  The pipe was an old pipe constructed of cast iron.  Crews are working on the repairs this week.

CONSENT AGENDA

Upon a motion made by Councilmember Casper and a second by Councilmember Cokinos, the motion carried unanimously.  The Council voted unanimously to approve the consent agenda as follows:

1.         Approval of the Minutes of the July 18, 2006 council meeting.

2.         Approval to solicit requests for proposals for audit services for fiscal year ending December 31, 2006 to December 31, 2008.

3.         Approval of the Memorial Villages Police Department budget for fiscal year 2007.           

REGULAR AGENDA

4.         Discussion and possible action to consider approval of:

a.         Resolution No. 06-08 authorizing the mayor to execute a release of that certain drainage easement along the north boundary line of Lot 2, Pifer Way, as shown on the plat recorded at Volume 26, Page 1, of the Map Records of Harris County, Texas.

 b.        Resolution No. 06-09 accepting the conveyance of a temporary access and construction easement from James A. and Terri Huguenard along, across, over and under that certain tract of land identified as Lot 2, Pifer Way as shown on the plat recorded at Volume 26, Page 1 of the Map Records of Harris County, Texas.

c.         Resolution No. 06-10 accepting the conveyance of a drainage easement from James A. and Terri Huguenard along, across, over and under that certain tract of land identified as Lot 2, Pifer Way, as shown on the plat recorded at Volume 26, Page 1 of the Map Records of Harris County, Texas.

A motion was made by Councilmember Casper with a second by Councilmember Cokinos to approve Resolution Nos. 06-08, 06-09, 06-10 and authorizing the approval of any technical inserts and modifications to the easements as necessary.  The motion carried unanimously.

d.         An alternative drainage plan using the existing drainage easement along, across, over and under the northern portion of that certain tract of land identified as Lot 2, Pifer Way, as shown on the plat recorded at Volume 26, Page 1 of the Map Records of Harris County, Texas.

No action was taken on this item.

5.         Discussion and possible action to consider authorization of the expenditure of funds for a storm drain line from Pifer Way to Sleepy Oaks.

A motion was made by Councilmember Casper with a second by Councilmember Shannon to authorize the City Engineer to prepare the contracts and change orders and authorize the Mayor to execute the contracts and change orders on behalf of the City to install a 24” and 36” storm drain lines from Pifer Way to Sleepy Oaks to include re-landscaping the area and planting of trees, the addition of the bridge railings at Bridgewood, asphalt resurfacing of Bridgewood, and removal of the temporary road connecting Bridgewood to Hunters Park Lane, in an amount not to exceed $30,000.  The motion carried unanimously.

• Discussion and possible action to consider authorizing an increase in hours in the STEP program for the Memorial Villages Police Department.

A motion was made by Councilmember Cokinos with a second by Councilmember Casper to authorize an additional 50-60 hours per month for the remainder of the year 2006 for the STEP program for the Memorial Villages Police Department.  The motion carried unanimously.

7.         Discussion of the proposed budget for 2007.

There was a brief discussion of the proposed budget with no action taken by council.  The budget as proposed will be filed with the City Secretary later in the month.

8.         Discussion and possible action to call for a public hearing to receive comments on the proposed budget for fiscal year 2007.

            A motion was made by Councilmember Casper with a second by Councilmember Burck to call for a public hearing to be held on Tuesday, September 19, 2006 at 7:30 p.m. and direct the City Secretary to give proper notice of the hearing.  The motion carried unanimously.

9.         Discussion and possible action to consider the award of a contract for disaster recovery assistance and debris management services and a resolution authorizing the execution of a contract.

            The City Secretary advised Council that formal bids were received and opened on August 14^th.  The bids were being further evaluated before a final recommendation could be made.  Bid tabulation was provided to each council member for review.  Councilmember Casper requested that the other villages be contacted to see if there is an interest to develop an interlocal agreement under the contract.  The City Secretary will contact the other villages and report back at the next council meeting.

10.       Discussion and possible action to consider approval of a resolution adopting a schedule of fees pertaining to building, plumbing, electrical, and mechanical permit and inspection fees.

A motion was made by Councilmember Burck with a second by Councilmember Casper to approve Resolution No. 06-11 adopting a schedule of fees pertaining to building, plumbing, electrical, and mechanical permit and inspection fees.  The motion carried unanimously.

11.       Discussion and possible action to consider the recommendation of the Villages Insurance Cooperative for the employees’ insurance benefits.

            A motion was made by Councilmember Shannon with a second by Councilmember Casper to approve the recommendation of the Villages Insurance Cooperative subject to reconsideration at a special called meeting if the Mayor receives information on the alternate proposal submitted by the Memorial Villages Police Department that would warrant reconsideration.  The motion carried unanimously.

12.       Discussion of the hiring of a project manager to oversee the administration of construction/capital projects.

            Mayor Reichek reported that a committee, consisting of Bill Hardin and Bill McCauley, residents that are both professional engineers, along with the Mayor, Council members Burck and Stark, and Doug Williams have been studying whether the City should consider hiring a separate firm to over see the administration of future construction projects.   The committee has contacted three firms to interview for qualifications with a recommendation being made to Council at a later date.  The Mayor stated that this proposal would not replace Bobby Deden as City Engineer and that he would continue as the engineer designing the projects.

ADJOURN OPEN MEETING

A motion was made by Councilmember Burck with a second by Councilmember Shannon to adjourn the meeting.  The motion carried unanimously.  The meeting was adjourned at 8:52 p.m.

Respectfully submitted,

Deborah L. Loesch, TRMC

City Secretary

These minutes approved on the          19^th      day of  September      , 2006.

Resolution Nos. 06-08, 06-09, 06-10, and 06-11 are on file in the City Secretary’s office and are made a part of these minutes by reference only.