CITY OF HUNTERS CREEK VILLAGE, TEXAS
MINUTES OF A SPECIAL
CITY COUNCIL MEETING
MARCH 27, 2006
The City Council of the City of Hunters Creek Village, Texas convened in special session at 5:00 p.m. on Monday, March 27, 2006, at City Hall, #1 Hunters Creek Place, Hunters Creek Village, Texas.
Present: Mayor Steve Reichek
Mayor Pro Tem George Shannon
Council Members: Michael Cokinos
Peggy Burck
Art Casper
Roger Stark
City Secretary: Deborah Loesch
City Attorney: Cheryl Wilson
With a quorum of the Council Members present, Mayor Reichek called the special session to order at 5:10 p.m.
Discussion and possible action to consider participation in the Memorial Exchange Club’s Celebrity Roast honoring Village Fire Department Fire Chief Cleve Calagna.
A motion was made by Councilmember Cokinos with a second by Councilmember Shannon to authorize the mayor to spend $500 towards the event on behalf of the City. The motion carried unanimously, with Council voting five (5) for and none (0) opposed.
Discussion and possible action to consider changing the design and specifications for paving on the Pifer Road drainage improvement project.
Last week Councilmember Casper met with Randy Henry, Eric Hall and Bobby Deden to determine what would be a fair and reasonable estimate to reduce the width of the street and look at other options versus the concrete surface. Their report was presented for discussion. Bobby Deden, City Engineer, recommended that changing to an asphalt surface would cause considerable change in the structural design of the roadway since asphalt requires a flexible base in order to give it a longer life expectancy. Asphalt on top of concrete would have a shorter design life, somewhere between 5 to 15 years versus concrete’s 40 year expectancy. The design change would also require underground utilities to be relocated which would take time and money to accomplish. Reducing the width of the concrete roadway could be done without too many changes. However, there would be a series of deducts and add-ons with the driveway’s being longer could possibly cause no significant cost increase. Eric Hall determined that an asphalt 2” overlay on top of the concrete surface based on 26’ pavement could possibly cost about $155,000. Both Bobby Deden and Eric Hall agreed that a flexible base was impractical at this time. The overlay could be worked out, with a lot of work on the relocation of utilities and inlets, etc. Ken Spalding commented that with his experience in the asphalt business water is an enemy of asphalt, the failure rate of the material is greater, concrete is more stable and asphalt on top of concrete serves to have no structural benefit. He suggested using a polymer emulsion to paint a black top that looks like asphalt and lasts longer.
Mayor Reichek commented that it is the duty of a mayor to the governing body to make recommendations for improvements relating to finances, public safety and welfare to the good of its citizens. He explained the proposed budget for the next project on Memorial Drive which includes Three Corners Drive with additional funds coming from Metro that will allow the city to do additional work on Memorial Drive to Lindenwood which would include sidewalks. The projects currently under way and past and future projects are being done to protect the areas from a 100 year flood event. Over the past 6 years the city has received over $10 million from Harris County Flood Control to do these projects. Mayor Reichek asked the residents of Pifer Road how we can fix their drainage without delay and without an additional expense.
The Mayor opened the floor for public comments. Statements were heard from the following:
Joseph Coangelo, representing residents who do not live on Pifer Road, to do a special assessment to the Pifer Road residents to cover the additional costs.
Pat Bratsas, 310 Shasta, commented on the expectations of asphalt surfaces.
Doug Oldham, 702 Pifer Road, commented in previous repaving in 1992, flooding on side streets off of Pifer Road, but not on Pifer Road, and the results of preference polls.
Randy Henry, chose to live on Pifer Road because they love the narrow asphalt road, but a 26’ wide street would be reasonable, but requested the same consideration that Timberwilde residents received.
Jay Carlton presented his cost estimate analysis of approximately $100,000 to do a 2” asphalt overlay.
Randy O’Donnell commented that he would be agreeable to a compromise to satisfy all parties.
Tod Dimitry, commented on the amount of time that has been spent on this project and current surveys are addressing the width of roadways in the city that are deemed dangerous for emergency vehicles to get around. He requested that Council uphold the current ordinance for width standards.
Mark Kelly stated he would also be agreeable to a compromise of 26’ wide road.
Chris Oliver stated his concern that a wider pavement on Country Lane would allow for higher speed traffic.
With no further comments forthcoming, public comments were concluded.
A short recess was taken at 6:45 p.m.
The meeting resumed with a motion being made by Councilmember Shannon and seconded by Councilmember Cokinos to direct Jay Carlton and Bobby Deden to meet and determine a scope of a change order for a 26’ wide street with an asphalt overlay, to meet with the contractor to determine an exact cost and then report to the Mayor so that a special meeting could be called to approve the change order.
Under discussion it was determined that two separate motions would be needed to accomplish the appropriate action. Therefore Councilmember Shannon withdrew his motion and offered the following in its place.
A motion was made by Councilmember Shannon with a second by Councilmember Cokinos to change the contract with C. E. Barker to reduce the width of Pifer Road from 28’ back to back to 26’ back to back with 1 foot curb.
Councilmember Burck offered an amendment to the motion to add a 6” rollover curb with Councilmember Stark seconding the amendment. Bobby Deden advised against a 6” curb and stay with the standard 1’ curb. Hearing that recommendation, Councilmember Burck withdrew her amendment.
Councilmember Burck offered another amendment to the motion to create a no parking zone on one side of Pifer Road with Councilmember Stark seconding the amendment. The amendment failed with Council voting two (2) for (Burck and Stark) and three (3) opposed (Casper, Shannon, Cokinos).
Calling for the question of the original motion, the motion carried with Council voting three (3) for (Casper, Shannon, Cokinos) and two (2) opposed (Burck and Stark).
Another motion was made by Councilmember Shannon with a second by Councilmember Cokinos to authorize Bobby Deden and Jay Carlton to develop the scope of the change order and meet with the contractor to obtain an estimate to provide an asphalt overlay, report their findings to the Mayor to call for a special meeting of council.
Councilmember Stark offered an amendment to the motion with a second by Councilmember Burck not to exceed $100,000 on the change order in line with Jay Carlton’s estimated costs. The amendment failed, with Council voting two (2) for (Stark and Burck) and three (3) opposed (Casper, Cokinos, Shannon).
Calling for the question, the motion carried unanimously, with Council voting five (5) for and none (0) opposed.
ADJOURN OPEN MEETING
A motion was made by Councilmember Stark with a second by Councilmember Burck to adjourn the meeting. The motion carried unanimously with Council voting five (5) for and none (0) opposed. The meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Deborah L. Loesch, TRMC
City Secretary
These minutes approved on the 16th day of May , 2006.